Privacy Policy
Your privacy matters to us. Learn how we collect, use, and protect your information.
Last Updated:
🏢Who We Are
Unreal Nova Academy provides project-based Unreal Engine training for aspiring game developers. We offer online classes, on-premise programs for educational institutions, and in-person training at our Tbilisi campus.
Contact Information:
Email: contact@unrealnovaacademy.com
WhatsApp: +995 55 753 6341
Address: 78A Vazha-Pshavela Ave, Tbilisi, Georgia
📊Information We Collect
Newsletter Subscriptions
When you subscribe to our newsletter, we collect:
- Email address (provided by you)
- Subscription date and time
- Email verification status (pending, active, unsubscribed)
- Technical information:
- Browser type and version (e.g., Chrome, Firefox, Safari)
- Operating system (e.g., Windows, macOS, Linux, iOS, Android)
- Device type (desktop, mobile, tablet)
- IP address (for approximate location)
📌 We use double opt-in verification to ensure your email address is valid and you genuinely want to receive our updates.
Program Applications
When you apply for our programs, we collect:
- Email address
- Full name
- Age
- Program of interest
- Experience level with Unreal Engine
- Additional message or questions (optional)
Contact Form Submissions
When you contact us through our website, we collect:
- Email address
- Full name
- Message content
- Submission timestamp
Partnership Inquiries
When educational institutions contact us, we collect:
- Contact person's name
- Email address
- School or organization name
- Role/position
- Message or inquiry details
⚠️ Important: We do NOT use tracking cookies, analytics cookies, or third-party advertising. We only collect information you explicitly provide or basic technical data necessary for service delivery.
🎯How We Use Your Information
Weekly, bi-weekly, or monthly emails about new programs, courses, and opportunities (only with your verified consent)
Review and respond to student applications, schedule consultations, and enroll students
Answer questions, provide information, and offer support through our contact forms
Work with schools and organizations to establish on-premise training programs
Understand our audience better (device types, locations) to optimize our website and content
Detect suspicious activity, prevent spam, and protect our systems
⚖️Legal Basis for Processing (GDPR)
📝 Consent
Applies to: Newsletter subscriptions
You explicitly opt-in through our double opt-in verification process. You can withdraw consent anytime by clicking "Unsubscribe" in any email.
📋 Contract Performance
Applies to: Program applications, enrollments
Processing is necessary to provide the educational services you've requested.
💼 Legitimate Interest
Applies to: Contact inquiries, technical data collection
We have a legitimate interest in responding to your inquiries and improving our website based on how it's used.
🔐Data Storage & Security
We take data security seriously and implement industry-standard measures:
- Secure hosting: Virtual Private Server (VPS) with SSH-only access
- Encryption: All data transmitted via HTTPS (TLS/SSL encryption)
- Access control: Password-protected databases with restricted access
- Regular updates: Security patches and software updates applied promptly
- Backups: Regular automated backups stored securely
- Minimal data: We only collect what's necessary for our services
Current Storage: Subscriber data is currently stored in secure CSV files on our server. We're migrating to PostgreSQL database for enhanced security and scalability.
🤝Third-Party Services
We use the following trusted third-party services to deliver our services:
📨 Resend.dev (Email Delivery)
Purpose: Transactional emails (verification, welcome, confirmations)
Data shared: Email address, email content
Privacy Policy: resend.com/legal/privacy-policy
☁️ Cloudflare (DNS & Security)
Purpose: Domain management, DDoS protection
Data shared: IP address, request metadata
Privacy Policy: cloudflare.com/privacypolicy
ℹ️ We do NOT share your data with advertising companies, data brokers, or social media platforms.
⏳Data Retention
| Data Type | Retention Period |
|---|---|
| Active newsletter subscribers | Until you unsubscribe |
| Unsubscribed users | 2 years (for compliance audit trail) |
| Program applications | 2 years or until enrollment completion |
| Contact form submissions | 2 years |
| Partnership inquiries | 3 years |
After retention periods expire, data is securely deleted from our systems.
✊Your Rights
Under GDPR and other privacy laws, you have the following rights:
📖 Right to Access
Request a copy of all personal data we hold about you
✏️ Right to Rectification
Correct any inaccurate or incomplete data
🗑️ Right to Erasure
Request deletion of your data ("right to be forgotten")
📦 Right to Data Portability
Receive your data in a machine-readable format
🚫 Right to Object
Object to processing based on legitimate interests
🔕 Right to Withdraw Consent
Unsubscribe from emails anytime with one click
How to Exercise Your Rights
To make a privacy request, please contact us:
- 📧Email: contact@unrealnovaacademy.com
- 💬WhatsApp: +995 55 753 6341
We will respond to your request within 30 days. To protect your privacy, we may ask you to verify your identity before fulfilling your request.
👶Children's Privacy (COPPA Compliance)
Our programs are designed for ages 13 and older. We do not knowingly collect personal information from children under 13 without parental consent.
If you are a parent or guardian and believe your child under 13 has provided us with personal information, please contact us immediately at contact@unrealnovaacademy.com
We will promptly delete any information we discover belongs to a child under 13.
🌍International Data Transfers
Your data may be transferred to and stored on servers in different countries. We ensure appropriate safeguards are in place:
- Our primary servers are located in a secure data center
- Email services (Resend.dev) comply with GDPR standards
- DNS services (Cloudflare) have global infrastructure with privacy protections
- All data transfers use encrypted connections (HTTPS/TLS)
📝Changes to This Privacy Policy
We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. When we make changes:
- We will post the updated policy on this page
- We will update the "Last Updated" date at the top
- For significant changes, we may notify active subscribers via email
We encourage you to review this policy periodically to stay informed about how we protect your information.
📞Contact Us
If you have questions about this privacy policy or how we handle your data, please contact us:
+995 55 753 6341
78A Vazha-Pshavela Ave
Tbilisi, Georgia
🏛️ Supervisory Authority
If you are in the European Union and believe we have not adequately addressed your privacy concerns, you have the right to lodge a complaint with your local data protection authority.
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